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North Lincs Astro Society
Constitution and Rules
1. Title
a. The society shall be known as the North Lincs Astro Society, hereafter called “the Society”.
 
2. Objectives
a. To encourage a popular interest in astronomy and related subjects
b. To help and educate beginners, irrespective of their age, to acquire a knowledge of astronomy and related subjects
c. To encourage observation and practical work within the ability and means of the membership of the society.
 
3. Membership
a. Membership of the Society shall be open to any person, of any age, who expresses a desire to join.
b. There shall be three categories of membership – junior, ordinary and Honorary. A Junior Member means an Ordinary Member who, on the 1st September shall be under the age of 16 years.
Ordinary Members shall be those who have paid an annual subscription as a member of the society.
NLAS Constitution April 2013 Page 2 of 5
Honorary Members shall be persons who are deemed to have made a particular contribution to the promotion of popular astronomy, shall be proposed by the Committee and approved by a General Meeting of the Society. Honorary Members shall not be entitled to vote at Society meetings and shall not be liable to pay any subscription.
c. All members of the Society shall be provided with a copy of the Rules and Constitution of the Society.
d. All Ordinary Members of the Society shall be entitled to vote (see 5.c below).
 
4. Conditions of Membership
a. Members must agree to abide by the Constitution and Rules of the Society.
b. The Committee of the Society may, at their discretion, refuse a application for membership, or suspend or cancel the membership of any person. That person, or another member, may appeal in writing against the decision within 28 days. Such an appeal shall be heard at a Committee Meeting.
 
5. Subscriptions
a. Subscription for Membership of the Society shall be at a rate determined by the Committee and approved at each Annual General Meeting.
b. Subscriptions shall become payable at the end of the Annual General Meeting.
c. Prospective Members shall not be charged for the first meeting they attend. Attendance at subsequent meetings will attract a subscription per meeting as determined by the Committee and approved at each Annual General Meeting. Prospective members will have no voting rights at Society meetings.
NLAS Constitution April 2013 Page 3 of 5
d. Should prospective members choose to join the Society, the subscription shall be an appropriate proportion of the annual subscription.
 
6. The Committee
a. The management of the Society shall be directed by a Committee which shall consist of a Chair, Vice-Chair, Treasurer, Secretary and three further members.
b. The Chair shall preside at all meetings of the Society (at which he/she is present) unless circumstances require that the task is delegated. The Chair shall hold no voting powers at meetings, except where a casting vote is required.
c. The Vice-Chair shall preside at meetings in the absence of the Chair. In the absence of both Chair and Vice-Chair, any officer or elected committee member may preside.
d. The Secretary shall be responsible for correspondence of the Society subject to the instruction of the committee, including overseeing a programme of speakers.
e. The Treasurer shall be responsible for all monetary transactions of the Society, subject to the instructions of the committee and shall produce an independently reviewed annual statement of accounts at the Annual General Meeting.
f. The Committee shall also consider other roles necessary for the running and promotion of the Society (i.e. oversight of the Society Website and Publicity) and shall apportion such roles accordingly.
g. The Committee will meet a minimum of four times per year. Meetings of the committee will be quorate with a minimum of five members present.
NLAS Constitution April 2013 Page 4 of 5
h. The Committee may elect subcommittees as deemed necessary. Members of sub committees must be fully paid up members of the Society and at least one member of the committee must sit on a subcommittee.
i. The Committee shall be responsible for ensuring the provision of a suitable venue for regular meetings of the Society. The Society shall endeavour to meet monthly, with further meetings as appropriate (i.e. good viewing conditions during the month or events of particular interest and in line with the aims and objectives of the Society).
j. The Committee shall be responsible for suitable Safeguarding measures to be in place with regard to contact with young people and youth organisations.
 
7. Annual General Meeting
a. The Annual General Meeting shall be held in September of each year.
b. The Committee shall publish a notice of the Annual General Meeting at least 28 days before the date thereof, notifying dates, place, time and agenda of the meeting.
c. Any Ordinary member of the Society may request additional items be added to the agenda by giving written notice to the Secretary, supported by two other Ordinary Members, at least 14 days prior to the meeting.
d. The business of the Annual General Meeting shall be to receive reports from the officers, to receive and adopt accounts of the Society for the previous year; to elect officers of The Society for the coming year; to conduct other business requiring the decision of the Annual General Meeting.
e. Nominations for posts as Officers of the Society shall be called for at the August meeting. Nominees must be willing to serve on the Committee and be both proposed and seconded by an Ordinary Member of the Society.
NLAS Constitution April 2013 Page 5 of 5
f. The Annual General Meeting shall be deemed quorate with 50% of membership, plus one, being present.
 
8. Extraordinary General Meeting
a. An extraordinary meeting of the Society may be called at any time by the Committee or upon the written request of not less than two thirds of the society. Notification of such meeting, together with the agenda, must be given not less than 14 days prior to the meeting. Business transacted as such meeting shall be limited to that shown on the agenda.
 
9. Public Liability Insurance
a. The Society will ensure suitable public liability insurance is held.
 
10. Dissolution of the Society
a. If upon termination or dissolution of the society there remain (after satisfactory settlement of debts and liabilities) any money or property, the same shall be paid or transferred to a charity with the same or similar objects to those of the Society or (failing that) to a suitable charity.

 

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